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Rules to be Followed when writing a Good Cover Letter

Posted by Admin | 6 years ago | Filed Under Finding A Job

In recent times, getting invited for a job interview solely by sending a CV to a prospective employer has become somewhat difficult, and to standout from the crowd, it is now necessary to accompany your CV with a COVER LETTER ( Or application Letter). Based on experience, it is a golden rule to always attach a Cover Letter, to your CV, even if not requested by the company, because writing one will show the Human Resources Manager that you are serious enough about working for their organisation.

Writing a Cover Letter, that will “wow” that HR Manager from that multinational company, and make he/she get across to you immediately after reading your Cover Letter is possible, but some rules have to be followed, while some have to be avoided.     

  • ALWAYS address your cover letter directly to the Human Resources Manager. Addressing the letter with the Human Resources Manager name will make the letter personal & will show the reader you are more knowledgeable about the company, than the others who just lazily write, Dear Human Resources Manager. The best method of getting the name of an HR Manager is contacting someone who is an employee of the company. If you don’t know anyone that works in the organisation, you could call the official company line to find out or best still, make good of online social media platforms like Linkedin, where you could discover their names & directly contact employees of several companies. In some peculiar cases, after trying all the methods to no avail, then writing just “Dear Human Resources Manager” is excusable.


  • ALWAYS ensure your cover letter is not more than a page. Your Cover Letter is a summary of your previous responsibilities, experiences and skills, which the CV, couldn’t do enough justice to. Your lengthy Cover Letters will likely be cast aside, because they are many more to be read.


  • ALWAYS proof-read your cover letters before submitting them to the company. PROOFREAD ! PROOFREAD !& PROOFREAD has many times as possible, to avoid mistakes which the spellchecker might not detect. You wouldn’t impress a potential employer or get any job interview, if you cover letter is filled with so many grammatical errors, that the reader can’t understand the information you are trying to convey.


  • ALWAYS be positive on your Cover Letter. You won’t be doing yourself any favours, If you are critical of your former employers or complaining how difficult it is for you to secure a job. Being positive on your Cover Letter will show the Human Resources Manager, you are a pleasant character, which trait will become needed, especially during working under a high pressure work environment.


  • ALWAYS write your full contact details on your cover letter. This is necessary especially in circumstances, when the Human Resources Manager decides not to read the CV. You do not what to spoil all the good work you have done after writing a good cover letter and not present channels of communication, which they could use to get across to you.


  • ALWAYS sign your Cover Letter, before it is submitted. Signing the Cover Letter gives it a personal touch. It can be done using a blue or black biro. However, signing the Cover Letter could be omitted when sending it through an email.


  • DON’T repeat everything on your Cover Letter that can be found on the CV, Many job seekers are usually guilty of picking the best bullet points on their CV and just putting it on the Cover Letter. The Cover Letter should not regurgitate contents on your CV, but it should serve as a medium to explain better to the reader, the points on your CV, which the CV doesn’t provide enough freedom for.


  • NEVER submit the same one Cover Letter for all your job applications. It is advisable to write a customised letter for each company you apply for. If writing a customised Cover Letter for each company is overwhelming for you, it is advisable to reduce the number of companies you intend to apply for. Human Resources Managers are now able to recognise generic Cover Letters with sentences like “ I will love to work for your company”, which same can words be sent to several other companies, instead you should write letters showing intimate knowledge of the company and the position you are applying for, which will likely impress your prospective employer.


  • NEVER exaggerate or fill your cover letter with unnecessary content. The Human Resources manager is not interested in how you enjoyed your driving on Abuja wide motorways or your achievements when you were in primary school. The contents of your Cover Letter should be relevant to the position you are applying for, and straight to the point, showing the Human Resources Manager what you plan to bring to the table and know how passionate you are about working for their organisation.  


  • NEVER write a cover letter without making a background check of the company. You don’t want your cover letter to be littered with wrong information about the company. Little mistakes like writing their previous office address, may jeopardize you chances of getting a job in the company. Making a good background check of the company will make you know their products & services which can be related to the position you are applying. This act impresses employers.

Following the aforementioned steps when writing your cover letter will give a positive feedback as hoped for.  

All the best in your job search.

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